UNIVERSITY OF WISCONSIN-GREEN BAY

Department of Athletics - Compliance Office

OFFICIAL AND UNOFFICIAL RECRUITING VISIT

POLICIES AND PROCEDURES

The University of Wisconsin-Green Bay (Green Bay) is committed to conducting prospects' campus visits with the highest degree of integrity.  GREEN BAY shall use best efforts to comprehensively educate all groups involved in the conduct of recruiting visits and shall investigate all allegations of recruiting-related misconduct.  A set of internal controls sufficient to monitor compliance and ensure public confidence has been established and will be periodically reviewed for effectiveness.  It shall be the responsibility of the head coach for each sport to ensure the expectations of this policy are met. Violations of the policy shall be dealt with by the Athletic Director. 

I.                   Official Visits

A.    Official Visit Approval Procedures

1.  The designated coaching staff member must submit the GREEN BAY Official Visit Approval form to the Compliance Office, along with the following documents, 5 working days prior to the prospect's official visit (exceptions can be made with the approval of the Assistant Athletic Director for Compliance).  This form should be completed electronically.

a.       All high school or college transcripts (Please note:  transcripts may be an unofficial photocopy of an official high school or college document).

b.      Copy of ACT, PACT, SAT or PSAT score (if applicable).

2.      A copy of the GREEN BAY Compliance Office Official Visit Letter must be sent to the prospect.

B.     Upon receipt of the transcript and test score, the Compliance Office will conduct an evaluation.  The evaluation will help determine NCAA eligibility.  A copy will also be given to the appropriate sport. 

C.  Once the Compliance Office has approved of the official visit, a copy of the approval will be provided to both the appropriate sport and the Athletic Business Office.  Travel arrangements may be arranged once the Athletic Business Manager has obtained the approval.

Prospective student-athletes (PSA) are not allowed to make an official visit to GREEN BAY until the GREEN BAY Official Visit Approval Form has been completed and returned to the head coach with all required signatures. It is the responsibility of each sport to ensure that the head coach has a copy of the approved official visit form prior to the prospect making a visit to GREEN BAY.

C.      Official Visit Documentation

1.      During the PSA's official visit the following documentation should be completed by the head coach, prospective student-athlete and GREEN BAY student host:

a.       Official Visit Form

2.      Official Visit Form must be completed and signed by the PSA and the Head Coach prior to the PSA's departure from campus at the conclusion of the visit.

3.      The completed Official Visit Form must be submitted to the Compliance Office at the conclusion of the visit. 

II.                Unofficial Visits

Coaches must complete an Unofficial Visit Record form for all prospects that make an unofficial visit to the GREEN BAY campus.   The coach is responsible for ensuring the paperwork is complete prior to the prospect's departure from campus.  All Unofficial Visit Record forms must be submitted electronically to the Compliance Office. 

III.       Transportation

Air travel must be coach or equivalent class only.  Use of private aircraft is prohibited.  A prospective student-athlete may be reimbursed at the GREEN BAY rate for mileage if driving from the prospect's home.  While on the Official Visit, automobile transportation must be provided using the prospect's vehicle, a staff member's personal or university provided vehicle, or the student-host's vehicle.  Special or customized automobiles with televisions, gaming systems or other vehicles with entertainment value shall not be utilized.  Off-campus transportation may be provided only on an official visit.

IV.       Meals

Meals must be provided on a scale comparable to normal student life.  Prospective student-athletes shall take meals as students normally do.  Any restaurant can be considered excessive depending on the value and size of the meal.  All restaurants outside of Green Bay need to have approval through the Compliance Office.  Each meal shall be limited to a single entrée.  Meals may be provided only on an official visit.

V.        Entertainment

Entertainment must be provided on a scale comparable to normal student life and must be conducted within a 30-mile radius of the GREEN BAY campus.  Entertainment may be provided only on an official visit. Acceptable entertainment includes movies, videos and video games, bowling, etc.  Impermissible entertainment would include the purchasing or providing of drugs and/or alcohol, adult entertainment such as strip clubs, and any other activities that are not permitted under university, local, state and federal law.

VI.       Lodging

On an official visit, lodging may be provided to a prospect in any residence hall on-campus, or in the apartment of a current student-athlete.  Hotel accommodations must be in a standard room.  A non-standard hotel room (such as suite, jaccuzzi suite, etc.) may not be used.  On an unofficial visit, lodging may be provided in any residence hall on-campus.

VII.     Alcohol/Drugs & Illicit Activities

GREEN BAY Athletics fosters an alcohol and drug free environment.  Consumption of alcohol and use of drugs shall be strictly prohibited.  The host and the prospect shall not engage in any illegal activities.  GREEN BAY strictly prohibits the use of sex as a recruiting tool.  The use of adult entertainment is also prohibited.

VIII.    Student-Host

The student-host must sign the student-host form acknowledging both NCAA rules and GREEN BAY official visit policy prior to receiving the host money.  It is important to note that host groups formed for athletic reasons may not be involved in the recruiting process and may not have contact with any prospects.

IX.       Curfew

The GREEN BAY Compliance Office does not require a curfew for a prospect on an official visit.  However, head coaches are encouraged to set a reasonable curfew for all PSAs on an official visit.